The NHS Finance Manual will provide a central source of financial guidance and instructions. The document will be made available in an electronic format only accessible over the NHSWeb and the World Wide Web (WWW).
May 2013
9. NHS Trusts/FTs - Reference Costs Collection 2013: The reference cost collection runs from 24 June to 25 July. The DH Reference Costs Team have prepared an FAQ of frequently asked reference cost questions that DH and the NHS TDA have received to date. Questions and responses are presented in alphabetical order by subject. The FAQ is located within the “Frequently Asked Questions” section of the site and will be updated on a weekly basis until the collection closes. (17 May 2013)
8. All NHS bodies: Guidance on Accounting - Closedown and Handover: Guidance on accounting for the closedown and handover of SHA and PCT balances. This guidance also covers the accounting issues arising from the arrangements in place for the first three months of the 2013-14 financial year in respect of settling short term debtors and creditors and has been posted to the Handover and closedown guidance section. (13 Mary 2013)
7. PCTs / SHAs - 2012-13 accounts: documents added to the Handover and Closedown Guidance section. These documents contain previously issued guidance on: the role of accountable officers in SHA and PCT accounts delivery; attendance of DH officials at final audit committee meetings of SHA and PCT clusters; remuneration and expenses for shadow audit committee NEDs; and payment of interim staff employed for financial closedown and preparation of 2012-13 accounts of PCTs and SHAs (13 May 2013)
6. All NHS bodies - 2012-13 governance statements: document added to the Handover and Closedown Guidance section. This guidance advises on the process for completion and submission of 2012-13 annual governance statements. (13 May 2013)
5. Primary Care Trusts - PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q4 2012-13: Updated Guidance on completing the forms has now been placed in the download section.(9 May 2013)
3. NHS Trusts/PCTs/SHAs - Urgent FAQ on cashflow on TRU/PCT/SHA 26: A FAQ on completing the cashflow form on TRU26/PCT26/SHA26 has been added to the FAQ section and posted to the download section under 2012-13 FMA Q4 Guidance for SHAs, PCTs and NHS Trusts (8 May 2013)
2. All NHS bodies - 2012-13 NHS pensions policy disclosure. A standard disclosure for NHS bodies' Annual report and Accounts has been posted to the 2012-13 Manual for Accounts "Download" section, updating the version presented in the "Chapter 6" Annual Accounts pro-formas. (2 May 2013)
1. PCTs / SHAs - 2012-13 Annual Reports: Revised guidance posted to the 2012-13 Manual for Accounts "Download" section. This guidance details the sign-off, approval and publication requirements for the Annual Reports of PCT and SHAs and supersedes existing guidance contained in Chapters 1 and 2 of the Manual for Accounts. (1 May 2013)
April 2013
9. PCTs and NHS Trusts: inter-authority analysis of expenditure. On PCT/TRU06 forms a validation rule (PCT 06-13 and TRU 06-03) checks that the inter-authority expenditure analysis agrees to the detailed I&E agreements analysis at PCT & TRU98 in aggregate. In some cases bodies have submitted returns where the validation rule is satisfied but there remain inconsistencies between PCT & TRU98 and PCT & TRU06 at the SHA/PCT/WGA/Trust etc level. Bodies are reminded that the check totals for each cell (for PCTs cols N to AE, row 138; and for trusts cols I to Y row 54) must each show zero to evidence agreement at entity-type level. (25 April 2013)
8. NHS Trusts / PCTs / SHAs - Error log update: An log of permitted validation rule failures has been posted under 2012-13 FMA Q4 Guidance for SHAs, PCTs and NHS Trusts > Q4 Error log updated 18 April (18 April 2013)
7. NHS Trusts / PCTs / SHAs - Transition: Handover and Closedown: Updated FAQs have been posted to the "Frequently asked questions" section of finman. (18 April 2013)
6. NHS Trusts / PCTs / SHAs - Transition: Handover and Closedown: Updated FAQs have been posted to the "Frequently asked questions" section of finman. These updated FAQs include guidance on pay arrangements for accounts production staff employed via RETS or on an interim basis. (16 April 2013)
5. All NHS bodies - ill-health retirements. NHS Business Services Authority has provided a listing of numbers of cases and values for early retirements on the grounds of ill health. NHS bodies will need these figures for the relevant disclosure notes in their Annual Reports and Accounts. Figures in respect of 2012-13 and 2011-12 have been posted to individual bodies' pigeonholes today. Any individual enquiries from organisations should be directed to NHSPensionsFinance@nhspa.gov.uk with the organisation name and NHS code using the title “Ill Health Statistics 2012/13” (15 April 2013).
4. SHAs & PCTs: Financial closedown.Urgent - Reminder Notice for Submission Dates for April and new guidance have been posted to the Trasnsition guidance section of FAQs (12 April 2013)
3. All NHS Bodies: some entities have queried some 2011-12 comparator and 1 April 2012 opening balance figures with which the year-end FMA forms are pre-populated. Guidance on this issue is given in the Manual; Q4 FMA completion guidance and the covering letter to the "Chapter 6 linked accounts format". This last document is accessible in "downloads" and accompanies the linked Excel accounts formats. (9 April 2013)
2. PCTs: An updated version of the linked accounts pro-forma has been posted to the "Manuals downloads" section. This corrects some incorrect links - an accompanying Word document details these. PCTs may wish to use the new file, or amend the original pro-formas manually to correct errors (this may be preferable where data has already been entered into the pro-forma file). (9 April 2013)
1. NHS Trusts / PCTs / SHAs -FMA change log: An updated version of the Q4 error log has now been posted to the download section of finman, under 2012-13 FMA Q4 Guidance for SHAs, PCTs and NHS Trusts > Q4 Error log updated 8 April 2013. This log contains all the changes that have been implemented in the fix macro, which was issued to pigeonholes over the weekend 6-7 April (08 April 2013)
March 2013
20. NHS Trusts / PCTs / SHAs - Transition: Handover and Closedown: Updated FAQs have been posted to the "Frequently asked questions" section of finman. These updated FAQs include guidance on SFIs. FAQ guidance on GP and Ophthalmology & Pharmacy and Dentistry payments(28 March 2013)
18. All NHS bodies - Francis Enquiry costs: New table for SHAs/PCTs/NHS Trusts: A new table will be added to the 12/13 Q4 forms by Fix Macro. The Department has been asked to collect these costs. This is a one-off table inserted on PCT62, TRU62, SHA62. Please note the costs relate to 2010-2013 (3 years). The table collects data on the costs of contributing to the Francis Enquiry into Mid-Staffs NHS Trust. Completion of the form is mandatory for all NHS bodies. A draft layout of the form and guidance for its completion have been added to the section for 2012-13 FMA Q4 Guidance for SHAs, PCTs and NHS Trusts.(28 March 2013)
17. SHA/PCTs - New Accounts Direction for 2012-13: New Accounts Directions for PCTs and SHAs have been posted to "FAQs - All NHS bodies". These have been amended to address the question of signature of the Statement of Responsibilities. (27 March 2013)
15. NHS Trusts / PCTs / SHAs -FMA change log: An updated version of the Q4 error log has now been posted to the download section of finman, under 2012-13 FMA Q4 Guidance for SHAs, PCTs and NHS Trusts > Q4 Error log updated 26 March 2013 (26 March 2013)
13. All NHS Bodies - URGENT - Mailbox Change - 2012/13 Financial Closedown (PCT and SHA) Please note, a fault has been identified on the set-up of the mailbox listed in appendices 3, 4 and 5 of the "Financial Closedown - Cash Management and Banking Guidance" for: Funding Requests; Adjustment Requests; Submission of month-end Reports.
DH IT have been unable to resolve this problem, so they have set-up a new address: MB-PCT-SHAClosure@dh.gsi.gov.uk
Those responsible for submitting these documents in relation to financial closedown of PCT and SHA functions, should use this for future submission of these documents.
SBS have also been informed of this change. (21 March 2013)
12. All NHS Bodies - Linked "Chapter 6" Accounts pro-formas (Excel format) and instructions for use have been posted to the 2012-13 Manual for Accounts "Download" section . (21 March 2013)
9. NHS Trusts / PCTs / SHAs -FMA change log: An updated version of the Q4 error log has now been posted to the download section of finman, under 2012-13 FMA Q4 Guidance for SHAs, PCTs and NHS Trusts > Q4 Error log updated 19 March 2013 (19 March 2013)
8. NHS Trusts / PCTs / SHAs - Transition: Handover and Closedown updated FAQs posted to the "downloads" and "frequently asked questions" sections of finman. These updated FAQs include guidance on partially completed spells requiring action by NHS Trusts, SHAs and PCTs. (18 March 2013)
6.NHS Trusts / PCTs / SHAs - Transition: Cash Management and Banking Guidance: New guidance has been posted to the "downloads" section of finman under All NHS Bodies - Handover and closedown guidance. This document sets out the PCT and SHA approach for dealing with clearance of 2012/13 balances, cash management and banking arrangements (13 March 2013)
5. NHS Trusts / PCTs / SHAs - New reporting requirement for inclusion in 2012-13 Annual Reports. A FAQ on the disclosure requirements relating to "off-payroll" engagements has been posted to FAQs and the 2012-13 Manual for Accounts (12 March 2013) 4. NHS Trusts / PCTs / SHAs - Transition: Handover and Closedown updated FAQs posted to the Frequently asked questions section of finman. These updated FAQs include VAT guidance requiring action by all SHAs and PCTs. They have also been posted to the download section. (8 March 2013)
3. Primary Care Trusts - PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q4 2012-13: Updated Guidance on completing the forms has now been placed in the download section.(8 March 2013)
1. Primary Care Trusts - PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q4 2012-13: Guidance on completing the forms has now been placed in the download section. PLEASE NOTE - THIS GUIDANCE HAS NOW BEEN UPDATED - See entry above 8 March (5 March 2013)
February 2013
3. NHS Trusts / PCTs / SHAs - Transition: Handover and Closedown FAQs posted to the "downloads" section of finman. FAQs have been added to the "All NHS bodies: Handover and Closedown Guidance" section of Manual Downloads (22 February 2013). A document "accountability arrangements on closedown, and guidance for audit committee was posted to the same section yeaterday (21 February 2013).
2. NHS Trusts / PCTs / SHAs - FAQ covering 3 issues posted. 1. Accounting Policies Note and associated disclosures on PCT/SHA closure. 2. "Pay Multiples" disclosure clarification. 3. "Exit Packages" disclosure clarification. (18 February 2013) (Note: additional information on Treasury discount rates has also been posted on 4 February 2013)
1. NHS Trusts / PCTs / SHAs - Q3 issues log: Updated version posted to the Q3 guidance section (1 February 2013)
January 2013
6. NHS Trusts - Breakeven Duty guidance: an updated version of the NHS Trust breakeven duty guidance has been placed in the download section under NHS Trusts - Detailed Guidance Ch 2 (31 January 2013)
5. NHS Trusts / PCTs / SHAs - Q3 issues log: Updated version posted to the Q3 guidance section (23 January 2013)
4. PCTs & SHAs - Finance transition arrangements checklist: This excel document covers the key year-end finance transition areas that SHAs and PCTs will need to plan for to ensure effective closure of 2012/13 accounts. It has been posted to the 'All NHS bodies - Handover and Closedown Guidance' section. (23 January 2013)
3. NHS Trusts / PCTs / SHAs - Q3 issues log: Updated version posted (17 January 2013)
2. NHS Trusts / PCTs / SHAs - Q3 issues log: An excel spreadsheet detailing issues reported since the Q3 macro has been posted in the Q3 guidance section. (16 January 2013)
1. PCTs and SHAs - reporting the disposal of assets and liabilities post 31 March 2013. A FAQ has been added to allow PCTs & SHAs to review a new form that will be included in the Q4 FIMS pack. This form tracks the break-up of closing bodies' SOFPs. (16 January 2013)
8. PCTs, SHAs, PHE & NHSCB: Handover and Closedown Guidance - Transfer of Claims, Liabilities and related Financial Assets: New guidance had been posted to the download section under All NHS Bodies - Handover and Closedown Guidance (21 December 2012)
5. Primary Care Trusts - PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q3 2012-13: Guidance on completing the forms has now been placed in the download section.(17 December 2012)
4. All NHS bodies - 2012-13 Manual for Accounts posted to download section. (13 December 2012)
3. Primary Care Trusts - Q3 testing: The first issues log for testers has now been posted to the download section. (6 December 2012)
1. All NHS Bodies - 2012-13 Agreement of Balances timetable for Q3 and Q4: The timetables for the agreement of receivables/payables and income/expenditure has been posted to the download section under 2012-13 Agreement of Balances exercise - timetable. Please note revised versions were posted on 6 December. (4 December 2012)
November 2012 1. Draft NHS Manual for Accounts 2012-13: The consultation draft of the NHS Manual for Accounts 2012-13 Chapters 1-7 has now been posted in the download section under NHS Manual for Accounts 2012-13. (5 November 2012)
2. SHAs/PCts/NHS Trusts FR Returns - Allowable Validation Failure on TFRs, PFRs and HFRs: A short note giving permitted validation errors for the FR forms has been posted in the download section under 2011-12 Manual for Accounts. (1 October 2012).
5. Primary Care Trusts - PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q2 2012-13: Guidance on completing the forms has now been placed in the download section. NOW DELETED, DEC 2012
4. All NHS bodies - Q2 FMA guidance: The Q2 FMA guidance for SHAs, PCTs and NHS Trust has now been posted to the download section (27 September 2012)
2. All NHS bodies - Financial Returns: Guidance for the FR returns forms chapter 8 of the manuals and has been added to the 2011-12 Manual for Accounts in the download section. (18 September 2012)
1. All NHS bodies - Financial Returns: Financial Returns (TFR3, PFR3 and HFR25) files for 2011-12 will be posted to individual organisation's pigeon holes on Thursday 13th September. These will be due back to the Department by close of play on Thursday 4th October. The email address for submission is fimsmailfinacc@dh.gsi.gov.uk. Supporting guidance for the forms will follow shortly. (7 September 2012)
August 2012 1. 2011-12 Programme Budgeting: Following on from the Programme Budgeting Training sessions, the training slides, worked examples and a Q&A document are available under the download section 2011-12 Programme Budgeting Guidance. (15 August)
July 2012
2. All NHS bodies - 2012-13 Q1 FMAissues log: The Q1 issues log has now been posted on the download section under 2012-13 Q1 - Guidance for Q1 FMA forms (5 July 2012)
1. All NHS bodies - 2012-13 Q1 FMA forms guidance: The 2012-13 guidance for Q1 FMA forms has now been posted on the download section under 2012-13 Q1 - Guidance for Q1 FMA forms. An updated ESR tool for 2012-13 has also been posted. (2 July 2012)
June 2012
1. 2011-12 Programme Budgeting Guidance: The final Programme Budgeting Guidance is now available under the download section (12 June 2012)
May 2012
15. All NHS bodies - audited accounts required at DH for central checks for consistency with FMAs - a FAQ posted today requests NHS bodies to send a pdf vession of their audit accounts to the "fimsmail" postbox. (31 May 2012)
14. All NHS bodies - a third FAQ has been posted as an amendment to the Manual for Accounts. This deals with three issues (a) the "going concern" accounting basis for PCTs and SHAs; (b) the policy on treating transition-related redundancy expense as "programme" rather than "admin"; (c) a minor issue concening the presentation of adjustments to Trust reported performance in the Accounts compared to TRU01. (22 May 2012)
13. All NHS bodies - second FAQ has been posted as an amendment to the Manual for Accounts. This deals with two issues (a) 2010-11 restatement "Exit Packages" disclosure completion and (b) 2011-12 accounts data collection on PCT/SHA/TRU20 on the revenue impact of IFRS. (4 May 2012)
April 2012
12. All NHS bodies -(1) suggested pensions disclosure text added to "Chapter 6 accounts formats": in Manual for Accounts downloads section. (2) Notification re PCT/TRU validation rules where failure is acceptable posted to FAQs "2011-12 Year-end accounts (Q4) FAQ amendment to Manual for Accounts" (27 April 2012)
11. All NHS bodies - 2011-12 Chief Executive's/Directors' Certificates: 2011-12 certificates have been posted in the download section alongside the shared chapters of the 2011-12 Manual for Accounts (27 April 2012)
10. All NHS bodies - FAQ posted (FAQs section): as amendment to Manual for Accounts 2011-12 and to advise of errors in FIMS & Accounts (Chapter 6) formats. (20 April 2012)
9. Strategic Health Authorities: Q4 FMA guidance: This has now been published to the download section (17 April 2012)
8. NHS Trusts: Q4 FMA guidance: This has now been published to the download section. (16 April 2012)
7. Primary Care Trusts: Q4 FMA guidance. This has been published to "downloads". (13 April 2012)
6. All NHS bodies: Pensions discount rates. NHS bodies must not contact Treasury directly about the pensions, voluntary early retirement and injury benefit provisions. The information is provided in the Manual for Accounts (Chap 3 para 2). Treasury uses a 2.8% rate from 31.3.12. For completeness, the Treasury PES paper PES(2011)08 has been reporduced in the FAQs section (13 April 2012).
5. PCTs and NHS Trusts: Guidance on the completion of PCT/TRU87 forms. Guidance on the use of the PCT/TRU87 series of forms has been posted to the "downloads" section under "2011-12 Q4 FMA Returns - Guidance". These forms are required to ensure consistency of treatment of TCS transactions across NHS bodies. (12 April 2012)
4. PCTs/SHAs/Trusts - 2012/13 Plan Guidance: The guidance, originally posted to pigeonholes is now also available under the download section. (11 April 2012)
3. All NHS bodies: Revised versions of Accounts pro-formas, linked to FMAs. Revised versions have been posted on 4th and 5th April to the MFA "downloads" section. Changes from the original versions are highlighted, and a change log accompanies each set of forms. Users might find it easier to cut-and-paste new.changes cells into original versions where work has already been carried out on the originals. (05 April 2012)
1. Primary Care Trusts - PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q4 2011-12: Guidance on completing the forms has now been placed in the download section. (03 April 2012)
March 2012
9. PCT & SHA: Running Costs Guidance 2011-12. Guidance has been posted to "FAQs - All NHS bodies" (30 March 2012)
8. All NHS bodies: "Ill-health Retirements" disclosures on re-statement forms. NHS bodies should leave the cells for this disclosure blank in the 2010-11 restatement forms, for the purposes of the March 29th submission. There is therefore no need to contact NHS Pensions directly to collect information. The Department is arranging to collect this data directly from NHS Pensions and will provide figures for both 2010-11 and 2011-12 to NHS bodies in time to be included in the draft accounts submission. Futher details will be provided on "finman" when the data becomes available. (28th March 2012)
7. All NHS bodies: New restatement forms (restatement of 2010-11). URGENT. Guidance has been posted under "Restatement exercise: 2010-11 NHS Accounts"in the "downloads" section to assist in the completion and handling of the "new" restatement exercise, the collection date for which is 29th March. The guidnce includes a full listing of new/amended items since the original exercise. (22 March 2012).
6. All NHS bodies: Agreement of Balances, 2011-12 Q4. Detailed guidance, contact lists and pro-formas posted to "downloads" section. (20 March 2012)
5. All NHS bodies: (a) Final version of the 2011-12 Manual for Accounts posted to "downloads". The posting lists the differences to the draft version. (b)Linked draft pro-forma accounts: a version of the draft SHA Chapter 6 pro forma has been linked to the SHA FMAs issued on Monday. This can be found in "Downloads" (15 March 2012)
4. NHS Trusts: Linked draft pro-forma accounts: a version of the draft Trust Chapter 6 pro forma has been linked to the Trust FMAs issued yesterday. This can be found in "Downloads" (13 March 2012)
3. PCTs: Linked draft pro-forma accounts: a version of the draft PCT Chapter 6 pro forma has been linked to the PCT FMAs issued today. This can be found in "Downloads" (12 March 2012)
2. All NHS bodies: Q4 FMA forms: Draft Q4 FMA forms have been posted to the download section under 2011-12 Q4 FMA returns. (5 March 2012)
1. All NHS bodies: Restatement Agreement of Balances Guidance: Guidance on resolution of mismatch and anomalies has been placed in the download section under the Restatement exercise: 2010-11 NHS Accounts section. (2 March 2012)
February 2012
2. All NHS Bodies Q3 FMA returns: Q3 error log for NHS Trusts, PCTs and SHAs has now been posted under '2011-12 Q3 FMA Returns' in the download section. (1 February 2012)
1. Draft 2011-12 Manual for Accounts: posted to "downloads" section. (1 February 2012)
January 2012 3. All NHS bodies - Greenbury Disclosures: Guidance for requests to NHS Pensions for information for Greenbury has been added to FAQ -All NHS bodies. All submissions must be made between 31 January and 10 February to ensure details can be provided to you by 16 April. (31 January 2012)
2. All NHS Bodies Q3 FMA returns: Q3 guidance for NHS Trusts, PCTs and SHAs has now been posted under '2011-12 Q3 FMA Returns' in the download section. (26 January 2012)
1. NHS Trusts/NHS Foundation Trusts financing forms: Updated Trust financing forms have been added to the NHS Trust detailed guidance Ch13 in the download section. (11 January 2012)
December 2011 8. 2011-12 Q3 draft proforma: Revised draft Q3 proforma have been placed under the download section (23 December 2011)
7. 2011-12 Q3 Agreement of Balances Exercise: Contact Information, Hosted Services Information, Instructions and Forms: The Q3 agreements proforma and contacts information has now been posted under FAQ - All NHS bodies. (23 December 2011)
6. All NHS Bodies: Agreement of Balances Draft Ch4: This has now been posted in the dowload section under 2011-12 Q3 FMA Returns. (21 December 2011)
5. PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q3 2011-12: Guidance on completing the forms has now been placed in the download section. (15 December 2011)
4. All NHS bodies - CLOS restatement exercise reporting of errors: A short note has been added to the download section about the raising of queries on validation erros in the forms. These should no longer be reported directily to DH but rather via SHAs. (15 December 2011)
3. All NHS bodies - Q3 and Q4 agreement of balances timetable: These have now been added to FAQ - All NHS bodies. (9 December 2011)
2. All NHS Bodies - 2010-11 Restatement Exercise Fix list: Fix list for errors corrected by macro for the restatement forms for can now be found at Restatement Exercise: 2010-11 NHS Accounts. (9 December 2011)
1. All NHS Bodies - 2010-11 Restatement Exercise Change Log Updated: An updated change log for errors for the restatement forms for PCT and NHS Trusts can now be found at Restatement Exercise: 2010-11 NHS Accounts. (7 December 2011)
November 2011 5. All NHS Bodies - 2010-11 Restatement Exercise Change Log Updated: An updated change log for errors for the restatement forms for PCT and NHS Trusts can now be found at Restatement Exercise: 2010-11 NHS Accounts. (7 December 2011)
3. All NHS Bodies - 2010-11 Restatement Exercise: The completion guidance for the Restatement exercise can now be found in the download section under Restatement Exercise: 2010-11 NHS Accounts. (28 November 2011)
2. All NHS Bodies - 2010-11 Restatement Exercise: The timetable for the Restatement exercise can now be found in the download section under Restatement Exercise: 2010-11 NHS Accounts. (28 November 2011)
1.ALL NHS Bodies - Q3 FMA forms: As requested at the FIMS Review Meeting on Monday, draft copies of the new Aob and TCS collection forms has been posted to the download section under 2011-12 Q3 FMA returns to allow orgs to have sight of the new draft forms that maybe included in the Q3 FMAs.
October 2011 4. All NHS bodies Q2 change log updated: An updated change log has been posted alongside the Q2 guidance, setting out reported errors in the forms. Please check this before reporting errors (13 October 2011)
3. NHS Bodies participating in pilot restatement, all NHS bodies for information: a page has been created in "downloads" to hold pilot exercise guidance, questionnaire and other information (12 October 2011)
2. All NHS bodies Q2: A change log has been posted alongside the Q2 guidance, setting out reported errors in the forms. Please check this before reporting errors (7 October 2011)
1. All NHS bodies: Q2 ESR FIMS tool: A revised ESR tool for Q2 has now been posted alongside the Q2 guidance (4 October 2011).
September 2011
5. All NHS bodies - guidance for Q2 FMA returns: The Q2 guidance has now been posted to the download section of the finman site (29 September 2011)
4. PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q2 2011-12: Guidance on completing the forms has now been placed in the download section. (29 September 2011) NOW UPDATED FOR Q3
3.2011-12 Q2 Agreement of Balances Exercise: Contact Information: The ALB contacts have been updated (28 September 2011)
2.2011-12 Q2 Agreement of Balances Exercise: Contact Information, Hosted Services Information, Instructions and Forms: The Q2 agreements guidance posted on 19 September has now been updated under FAQ - All NHS bodies. (23 September 2011)
1.All NHS bodies - Q2 agreement of balances timetableand contacts: The Q2 agreement of balances timetable (receivables and payables) and NHS contacts spreadsheet has now been posted under FAQ - All NHS bodies. (19 September 2011)
Aug 2011
1. NHS Trusts - Overseas visitors guidance: The overseas visitors guidance has been updated, effective from 1 August. It can be found in the NHS Trusts - Detailed Guidance Ch 31 in the download section. (8 August 2011)
July 2011
5. Transfer of Funds held on Trust (Charitable funds): Revised guidance on the transfer of charitable funds between NHS bodies has been added to the Download section (27 July 2011)
4. PCTs FIMS FHS4 (General Medical Services) nGMS collection, Q1 2011-12: Guidance on completing the forms has now been placed in the download section. (7 July 2011) (now deleted)
3. PCT/SHA Q1 Running Costs: supplementary guidance for reporting Q1 running costs savings has been posted alongside the Q1 guidance. (7 July 2011)
2. SHAs - Q1 FIMS guidance posted to the downloads section (4 July 2011)
1. PCTs and NHS Trusts - Q1 FIMS guidance posted to the downloads section (1 July 2011)
June 2011
1. All NHS bodies - change of FRs submission address: Please note that the email address for the submission of FRs has been changed. FRs should now be submitted to fimsmailfinacc@dh.gsi.gov.uk (22 June 2011)
May 2011
4. SHAs, PCTs and NHS providers - Programme budgeting: The final programme budgeting guidance for the 2010-11 data collection is now available to download in the NHS Manual for Accounts Programme Budgeting 2010/11. (13 May 2011)
3. All NHS bodies - FAQ on Final Accounts posted. A FAQ has been issued to address a number of year-end and final accounts issues. The areas involved are varied, but the key issues are: the application of merger accounting to Accounts (as apposed to FIMS forms for which Q4 guidance was published in early April); the Accounting Policy (Note 1) pro-forma; and the handling via the fix macro of RRL adjustments in respect of cost-of-capital charges (13 May 2011).
2. PCT Accounts error: Note 7.5.3 Provider management costs: The income figure for the provider income on the PCT accounts spreadsheet feeds through incorrectly due to an error on the FMA forms. Please replace the link at cell D16 on the published accounts forms with ='Note 3.1-3'!B38+'Note 3.1-3'!B40. The FMA forms will not be amended for this error. (10 May 2010)
1. NHS Trusts/PCTs - PFI/LIFT - Phasing of Payments: Bodies should follow the Manuals guidance on this issue i.e. payments should be analysed by the period in which the payment is due rather than the Q4 guidance where the guidance saying only one entry is required is incorrect. (9 May 2011).
April 2011
18. NHS Trusts - Breakeven on FMA forms: This is to confirm that the reported in-year performance (TRU01,mc07,sc216) should equal the in-year breakeven position (TRU23 mc09, sc220). Should there be a difference, this should be discussed with your SHA (26 April 2011)
17. All NHS bodies - Accounting Policies note: A note on changes to accounting policies for NHS bodies accounts proforma has been added to the download section. Please See individual Manual for Accounts (PCT/SHA/NHS Trusts) for details. (20 April 2011)
16. All NHS bodies - Financial Returns Guidance: FR guidance has been posted as Ch 10 for each organisation. See individual Manual for Accounts for details. (20 April 2011)
15. All NHS bodies - Exit Costs: Amendments to the exit costs accounts proforma have posted to the download section. See individual Manual for Accounts for details. (20 April 2011)
14. IMPORTANT - All NHS bodies: Clarification guidance on the use of the Treasury Discount Rate for valuing pensions liabilities has now been posted to FAQ - All NHS bodies. All NHS bodies must follow this guidance. (19 April 2011)
13. Primary Care Trusts, NHS Trusts and Foundation Trusts - Re-statement of Accounts under Merger Accounting requirements: The speadsheet under FAQ - All NHS bodies has been updated. This lists all the entities known to require new FIMS schedules to comply with merger accounting rules. If your PCT or Trust name is not on the list, and merger accounting is necessary in your entity, please notify the FIMS section immediately (see the FAQ for contact details). (18 April 2011)
12. SHAs, PCTs and NHS providers - Programme budgeting: The draft programme budgeting guidance for the 2010-11 data collection is now available to download in the NHS Manual for Accounts Programme Budgeting 2010/11. All NHS providers and commissioners will need to note that significant changes to guidance and processes are proposed for the 2010/11 collection. (18 April 2011)
11. PCTs and SHAs - Running Costs, Public Health and Redundancy/MARS: A short FAQ has been posted clarifying the treatment on redundancy/MARS payments on PCT08b and SHA05b and use of prior year comparators for Public Health. (18 April 2011)
10. PCTs and SHAs - Running Costs Guidance: Running Costs guidance has now been posted to the Q4 guidance under the download section (13 April 2011)
9. PCTs and SHAs (note - not NHS Trusts) - Cost of Capital: The recent "fix macro" for Q4 forms has removed the entry lines for "cost-of-capital" as an item of expenditure for 2010-11. An FAQ has been posted under 'All NHS bodies' (12 April 2011).
8. All NHS bodies - Q4 Macro fix: A Q4 FMA forms macro fix has now been posted to pigeonholes. The Q4 errors log has been updated (8 April 2011)
7. Primary Care Trusts, NHS Trusts and Foundation Trusts - Re-statement of Accounts under Merger Accounting requirements: Further to the entry below dated 4 April, additional FMA Q4 guidance on reporting "transfers of functions" has been posted to 2010-11 Q4 FMA forms in the 'Download' section of this site today (6 April 2011)
6. All NHS bodies - Recording of sickness absence data: An important amendment to Q4 guidance has been issued as an FAQ under FAQ - All NHS bodies. This amends the requirements set out in the year-end FMA guidance. (6 April 2011)
4. Primary Care Trusts - Blue Badge Scheme: As of 1st April 2011, reforms of the Blue Badge (Disabled Parking) Scheme will transfer funding for eligibility assessment to Local Authorities as part of the Department of Health, Learning Disability and Health Reform Grant. GPs should no longer be approached to undertake these eligibility assessments. Any assessments undertaken by GPs after end of March 2011 will not be valid or receive payment. Further details can be found on www.dft.gov.uk/transportforyou/access/bluebadge/reform (5 April 2011)
3. NHS Trusts & PCTS - Budgeting for PFI & NHS LIFT and ESA95 opinions: Revised guidance has now been posted to the download section under the Accounting for IFRS section. (4 April 2011)
2. Primary Care Trusts, NHS Trusts and Foundation Trusts - Re-statement of Accounts under Merger Accounting requirements. Revised 2010-11 FMA forms have been issued, via pigeonholes, to those PCTs and NHS Trusts known to be affected by the changed rules on merger accounting in 2010-11. It may well be that other entities will need to re-state brought-forward balances and adjust 2010-11 accounts in respect of transfers of functions (whether under "Transforming Community Services" or otherwise). It is essential then that PCTs and NHS Trusts should consider the need to apply merger accounting and, if they do need to do this in 2010-11, check that they have received the revised FIMS forms that allow merger accounting adjustments to be made.
A spreadsheet has been posted to FAQ All NHS bodies. This lists all the entities known to require new FIMS schedules to comply with merger accounting rules. If your PCT or Trust name is not on the list, and merger accounting is necessary in your entity, please notify the FIMS section immediately (see the FAQ for contact details).
We would be grateful if NHS Foundation Trusts would also let DH know if they are parties to a "transfer of functions" arrangement but are not listed on the spreadsheet. Although DH does not issue FIMS schedules to FTs, it is important for DH to have a full understanding of the transfers that have taken place across the NHS, and information from FTs is essential in providing this. (4th April 2011) Note: guidance has now been posted - see entry 6 April
1. All NHS bodies - New section under 'Download': A new page has been created on 'finman' to help identify the handling of FMA/accounts errors that have so far been reported by NHS bodies. This will be updated to show any further errors or issues reported during the 2010-11 Draft accounts/FINAL Accounts collections period. The 2010/11 Q4 and final accounts errors log and issues page is in the download section.
March 2011
12. All NHS bodies - agreement of I&E: Please note that there is no requirement to agree I& E balances at year-end. No I&E statement is required to be sent at year-end but this is subject to local arrangements and NHS organisations must refer to their SHA (as stated in para 4.53 of Ch 4 of the NHS Manual for Accounts. (30 March 2011)
11. All NHS bodies - 2010/11 Year end agreement of balances Exercise: The ALB contacts has been updated (30 March 2011)
10. Primary Care Trusts - Accounts proforma: a revised accounts proforma and a note describing changes has been placed in the Manual for Accounts section for PCTs. (28 March 2011)
9. All NHS bodies - 2010/11 Year end agreement of balances Exercise: The FT year-end contacts has been updated (28 March 2011)
8. All NHS bodies - Plan Provisions guidance: A short update to the plan guidance on how to complete the redundancies column in the provisions table has been added to the download section > 2011-12 Plan guidance (23 March 2011)
7. PCTs and SHAs - revised accounts proforma: revised accounts proforma have been placed in the Manual for Accounts sections for SHAs, PCTs and NHS Trusts. (22 March 2011)
6. All NHS bodies - Certificates 2010-11: SIC and Directors statements have now been posted to the download section under the NHS Manual for Accounts 2010/11 Shared Chapters section. (21 March 2011)
5. All NHS bodies - 2010/11 Year-end Agreement of Balances Exercise: Additional Guidance and Contacts Information: Timetable, Contacts Information, Hosted Services Information, ALBs and FTs Instructions and Formshave been posted under FAQ - All NHS bodies.(21 March 2011)
4. NHS Trusts Manual for Accounts 2010/11- amendment to Chapter 7, para 168 on the calculation of cost-of-capital (PDC Dividend). Where a NHS Trust has drawn a short-term working capital facility, the value of any cash held in GBS accounts up to the value of the drawn facility should be included as an asset in the calculation of net relevant assets for the purpose of determining the PDC dividend for 2010/11. Guidance has been added to the "downloads" section for the NHS Trusts MFA. (11 March 2011)
3. All NHS bodies Plan guidance: the 2011/12 Plan guidance for SHAs, PCTs and NHS Trusts has now been posted to the download section (11 March 2011)
2. All NHS BodiesQ4 Guidance: the Q4 guidance for SHAs, PCTs and NHS Trusts has been added to the download section. (9 March 2011)
1. All NHS bodies Ch6 Accounts proforma: the accounts proforma have now been posted to the Manual for Accounts section for each type of organisation (SHA, PCT and NHS Trust) under the download section. The accounts link to Q4 FMA forms and instructions on how to use them have been posted alongside them. (9 March 2011)
February 2011 1. All NHS bodies - change in Treasury discount rate for pension liabilities at 31/03/11. The Treasury papers explaing in the discount rate for pension liabilities has been posted under FAQ - all NHS bodies. From 31/03/11 this will be 2.9% real and this figure should be used in calculating closing pension liabilities. (9 February 2011)
January 2011 5. All NHS bodies - Greenbury disclosures: Guidance for requests to NHS Pensions for information for Greenbury has been added to FAQ -All NHS bodies. All submissions must be made between 31 January and 11 February to ensure details can be provided to you by 15 April. (28 January 2011)
4. All NHS bodies - Q4 AOB timtable: The Q4 agreement of balances timetable has been updated and reposted under the download section, shared chapters. (28 January 2011)
2. All NHS bodies - Chapter 4 updated: Chapter Four of the manual of accounts has been updated to reflect recent guidance issued on agreeing balances with DH. (7 December 2011)
1. All NHS bodies - Q3 timetable updated:The Q3 timetable regarding submission processes for the Q3 I&E Agreement of Balances exercise has been updated. It can be confirmed that a separate set of forms for submission of I&E details will not be issued by the Department (see entry for 4th February 2011). There have been no changes to any of the dates. (7 December 2011)
December 2010 5. All NHS bodies - 2010/11 Q3 Agreement of Balances Exercise: Additional Guidance and Contacts Information: Timetable, Contacts Information, Hosted Services Information, ALBs and FTs Instructions and Formshave been posted under FAQ - All NHS bodies.(21 December 2010) NOW DELETED
4. All NHS bodies - new version of ESR consolidation tool: A new version of the ESR consolidation tool has been issued. This can be found, alongside revised guidance, in the download section with the Q3 guidance (20 December 2010)
3. NHS Trusts and PCTs - Q3 FMA forms guidance: The timetable for Q3 and Q3 guidance for NHS Trusts and PCTs has now been posted to the download section. (16 December 2010)
2. All NHS bodies - Manual for Accounts: Final versions of the shared chapters and chapter 7 for SHAs, NHS Trusts and PCTs have been posted to the download section. Chapter 6, the accounts pro-forma will be posted shortly. (15 December 2010)
1. Primary Care Trusts - FAQ PCT Funds held on trust and transforming community services: A short entry has been added under the PCT FAQ section about transferring PCT Charitable funds to a NHS Trust relating to transforming community services. (7 December 2010)
November 2010
1. Primary Care Trusts - Programme Budgetting: Guidance for the 2009/10 price based programme budgeting return has now been place on the programme budgeting Unify2 forum. All PCTs are required to submit the return to the Department of Health in Unify by 26 November 2010. All queries on the price based programme budgeting return should be sent to programmebudgeting@dh.gsi.gov.uk.(1 November 2010)
October 2010 1. All NHS Bodies - URGENT - Spring Supply & Impairments: NHS bodies must be aware of the Treasury FReM guidance on impairments accounting in 2010/11 and must ensure that impairments and expected impairments on the new basis are identified in Q2/Spring Supply returns. A FAQ on this change has been posted to 'finman' today. (8 October 2010)
September 2010 4. NHS Trusts and PCTs Q2 guidance: Guidance for Q2 FMA forms has now been been posted under the download section. These have also been posted to FIMS pigeonholes. (30 September 2010)
3. All NHS bodies - 2010/11 Q2 Agreement of Balances Exercise: Contacts Information, Hosted Services Information, ALBs and FTs Instructions and Formshave been posted under FAQ - All NHS bodies. (24 September 2010) NOW DELETED
2. All NHS Bodies - Q2 Agreement of Balances timetable: The Q2 timetable for the agreement of receivables and payables has been posted to the download section under NHS Manual for Accounts - Shared Chapters 2010/11. (15 September 2010) NOW DELETED
1. PCTs/SHAsSpHAs Cash Funding Guidance: new cash funding guidance has been issued for SHAs,PCTs & ALBs and is available under the download section (PCTs/SHA/ALBs), detailed guidance, Ch18. (6 September 2010)
July 2010
3. Programme budgeting -guidance has been added to Programme Budgeting 2009-10 under the download section (22 July 2010)
2. PCTs & SHAs - Management Costs Forms completion. Additional guidance on completing the new managment costs form for PCT & SHA Q1 FMA forms has now been been posted under the download section (7 July 2010) Deleted with posting of Q2 guidance on 30 September.
1.PCTs & NHS Trusts - Q1 guidance: Deleted with posting of Q2 guidance on 30 September.
June 2010
1. All NHS bodies - Sickness absence additional guidance - Guidance has been added to FAQ all NHS bodies, the FAQ posted on 22 March remains unchanged. This new FAQ relates to subsequent guidance on the handling of ESR sickness absence data. (8 June 2010)
May 2010
3. PCTs and SHAs - Restatment of Managment Costs: PCTs and SHAs are required to restate their 2008/09 Management Costs in their accounts where they have changed their interpretation of the guidance in 2009/10. Where PCTs/SHAs restate their 2008/09 figures, they will need to explain the basis for the restatement, provide the original published figure, and provide details of any significant movements. Any significant movement between the restated 2008/09 figures and the 2009/10 management costs also requires explanation as a narrative disclosure in their accounts. (14 May 2010)
2. All NHS bodies - Ch 10 FR guidance: The FR guidance for SHAs, NHS Trusts and PCTs have been posted in the separate 2009/10 Manual for Accounts sections (11 May 2010)
1. All NHS bodies - NHS reconfigurations: The Department has been asked to draw organisations attention to the available guidance regarding NHS reconfigurations. Each situation will need to be considered on a case by case basis. Guidance for the accounting treatment can be found in Chapter 3 of the NHS Manual for Accounts with further detail, if required, in the NHS Trusts Merger Guidance and in the Government Financial Reporting Manual (FReM), chapter 4. Additional information can also be found in the NHS Transaction Manual. (5 May 2010)
April 2010
10. Primary Care Trusts PCT09 error: Removed
9. Strategic Health Authorities - Note 5.3 Workforce Development Confederation Costs: Removed
8 Strategic Health Authorities - Staff sickness: Removed
7. Primary Care Trusts - GMS Lease disclosures: Removed
6. All NHS Bodies - comparative information on first-time adoption of IFRS: A note on the requirement for comparative information in their detailed Notes to the Accounts has been added to FAQ - All NHS bodies. (13 April 2010)
5. NHS Trusts and Primary Care Trusts: Auditors have expressed concerns that new lines and guidance (in FMA forms; Accounts formats; Manuals' Chapters 7; and Quarterly Guidance dealing with breakeven (NHS Trusts) and "Dual Accounting" under IFRS (PCTs) should be more clearly flagged to NHS bodies.
Primary Care Trusts are asked to note the content of Finman documents: Manual Chapter 6 Accounts formats (Note 42- revenue costs of IFRS); FMA form PCT 25MI (subcodes 790 & 800); and Q4 FMA guidance page 47. (9 April 2010)
4. Primary Care Trusts - GMS Lease disclosures: deleted
3. SHAs, PCTs & NHS Trusts - Certificates 2009/10: the 2009/10 proforma certificates relating to submission of the annual accounts, and associated guidance, have been posted under the FAQs headings for SHAs, PCTs and NHS Trusts. (8 April 2010)
2. Strategic Health Authorities & Primary Care Trusts - Management Costs Definition: Revised guidance managment costs and definitions for SHAs and PCTs have been posted in the separate 2009/10 Manual for Accounts sections. SHAs and PCTs should use these definitions and guidance in completing their 2009/10 FMA returns and accounts. (6 April 2010)
1. All NHS bodies - Pensions disclosures: A revised pensions policy note, supplied by NHS Pensions, for inclusion in Note 1 to the accounts was posted under FAQ - All NHS bodies on 29 March. (6 April 2010)
March 2010
10. All NHS bodies - Q4 FMA forms errors: Additional guidance has been added to the errors note identifying known errors on the FMA forms issued on 23 March. (29 March 2010)
8. All NHS Bodies - 2009/10 Year-end Agreement of Balances Exercise: Contacts Information, Hosted Services Information, ALBs and FTs Instructions and Formshave been posted under FAQ - All NHS bodies. (23 March 2010)
7. All NHS bodies: Accounting for balances held through the Government Banking Service (GBS): For accounting purposes, the GBS should be treated as one single bank account as this reflects the nature of the service provided. Updated guidance has been added to the FAQs. (23 March 2010)
6. All NHS bodies - Recording of sickness absence data: An important amendment to Q4 and Manual for Accounts guidance has been issued as an FAQ under FAQ - All NHS bodies. This amends the requirements set out in the year-end FMA guidance. (22 March 2010)
5. SHAs/PCTs/NHS Trusts - Management Costs Note: Revised guidance on recording Management Costs has been placed alongside the separate Manuals for Accounts (19 March 2010)
4. Strategic Health Authorities- revised proforma: A revised SHA accounts proforma has been posted alongside the SHA Manual in the download section. This now includes the SHA Management Costs Note and removes a duplicate Staff Sickness Note (Note 5.2). (19 March 2010)
3. SHAs/PCTs/NHS Trusts - an updated Chapter 6 (the Annual Accounts pro-forma in Excel format) has been posted to the "downloads" section. This version is linked to the Q4 FMA forms and replaces the version published on 30 December 2009 (12 March 2010).
2. SHAs/PCTs/NHS Trusts - Q4 year-end guidance: Guidance for Q4 FMA forms has now been been posted under the download section. These have also been posted to FIMS pigeonholes. (11 March 2010). NOW DELETED
1. PCTs and NHS Trusts - Plan 2010/11 Guidance for NHS Trusts and PCTs: The 2010/11 Plan guidance for PCTs and NHS Trusts has been posted under the download section. These have also been posted to FIMS pigeonholes. (8 March 2010).
February 2010
5. All NHS bodies: Accounting for balances held through the Government Banking Service (GBS): For accounting purposes, the GBS should be treated as one single bank account as this reflects the nature of the service provided. A short note has been added to the FAQs. (16 February 2010) PLEASE NOTE THAT THIS GUIDANCE WAS UPDATED ON 23 MARCH.
4. All NHS bodies - year-end timetable: The year-end timetable for agreement of balances has been posted under the NHS Manual for Accounts - Shared Chapters in the download section. (11 February 2010)
3. All NHS bodies - Greenbury disclosures of Senior Managers' Remuneration - the newsletter referred to in the entry of 1 February below, along with two annexes has now been posted under FAQ - All NHS bodies. You are reminded that the deadline for requesting this information from the NHS BSA - Pensions Division is Friday 12 February. (9 February 2010)
1. All NHS bodies - Greenbury disclosures of Senior Managers' Remuneration: Requests to NHS Pensions for information for Greenbury disclosures can be made from today. The deadline for requests is 12 February. More details on making requests can be found in the newsletter from the Pensions Agency at http://www.nhsbsa.nhs.uk/Documents/Pensions/TN1_-_2010_-_Employer_Newsletter.pdf. Chapter 2 of the Manual has been updated to reflect these arrangements. (1 February 2010)
January 2010
3. NHS Trusts/PCTs - PFI and NHS LIFT budgeting and ESA95 opinions: A short note about this has been added to the IFRS area under the download section. (12 January 2010) [Please note that this guidance is being revised and the posted version has now been removed]
2 NHS Trusts/NHS Foundation Trusts financing forms: Updated Trust financing forms have been added to the NHS Trust detailed guidance Ch13 in the download section. (8 January 2010)
December 2009
8. PCTs & NHS Trusts - Accounting for NHS LIFT under IFRS: A short note giving further guidance on the model has been added under IFRS in the download section of this website. (23 November 2009)
4. All NHS Bodies - IFRS Restatement Resubmission 8 January 2010, Chief Executive's & Director of Finance's Certificate of Assurance: The proforma assurance certificate, as referred to in the NHS Financial Controller's letter to SHA Directors of Finance of 9 December 2009, has now been posted under FAQs > All NHS Bodies. (15 December 2009)
2. All NHS bodies - Withdrawl of the Valuation Office Agency (VOA) Property and Land Price Indices: To date, HM Treasury has issued an annual paper providing price indices for land, building and equipment. This service has now been withdrawn. Treasury's letter on the subject has been added to the FAQ: All NHS bodies section of the website. (1 December 2009)
November 2009
1. All NHS bodies - Treasury WGA Newsletter. The November WGA Newsletter from Treasury has been posted under the Newsletters/Financial Matters section. (10 November 2009)
October 2009 6. NHS Trusts & PCTs - NHS Universal Models for LIFT (v6). An updated model for LIFT has been posted to the IFRS section under downloads. (29 October 2009)
5. NHS Trusts & PCTs - NHS Universal Models for PFI and LIFT. As notified on 12 October, the revised LIFT and PFI IFRS Manuals have now been posted to the IFRS section under downloads.(19 October 2009)
4. NHS Trusts - Revised merger finance guidance: The NHS Trusts merger guidance has been updated. The new version can be found in the download section under 'NHS Trusts - Merger guidance (Finance)'. (16 October 2009)
3. NHS Trusts & PCTs - NHS Universal Models for PFI and LIFT. A note has been posted under the IFRS section to inform NHS bodies of an amendment that the Department has made to the above. The change is to the approach used to determine the initial fair value of the PFI asset and liability. The revised manuals (including universal model and user manual) will be published shortly. (12 October 2009)
2. NHS Trusts & PCTs Visitors from the EEA and Switzerland provided with NHS treatment - reporting arrangements: From 12 October 2009 the Department of Health will change the arrangements by which NHS Trusts should record and report treatments (including planned treatments) of visitors from the European Economic Area (EEA) and Switzerland. New guidance has been added to the Download section under 'NHS Trust - Detailed Guidance', Chapter 22. Wherever possible, the European Health Insurance Card (EHIC) details of visitors from the European Economic Area (EEA) and Switzerland who are provided with NHS treatment should be recorded and reported in order for the UK to claim back the costs of treatment. E112 details are also necessary for the UK to claim back the cost of planned treatment. (9 October 2009)
September 2009
3. NHS Trusts/PCTs - NHS Universal Models for PFI and LIFT - Limitations for fixed asset accounting: A short note explaining the limitations of the models has been added under the IFRS part of the download section. (4 September 2009)
August 2009
4. Accounting for PFI under IFRS - Phased Developments and Valuations: Further guidance on phased developmnets has been added under the IFRS part of the download section. (14 August 2009).
July 2009
7. PCTs - Accounting for NHS LIFT: - a revised model (v4) and note of change to guidance have been posted on the download section under the IFRS heading. (31 July 2009)
June 2009
11. Accounting for NHS LIFT under IFRS - updated model and user manual: The user manual and worked examples' has now been updated to reflect all the updates made to the model since it was originally published on 6 June. A second, marked-up version of the manual is now been included to assist users identify updates made to the manual since it was originally published on 6 June. There have been further updates made to version 2 of the model published on 22 June. This includes functionality to process multiple revaluations to buildings and land. (24 June 2009)
10. Accounting for NHS LIFT under IFRS - updated model: A number of areas have been identified where the 'Accounting for NHS LIFT under IFRS - Universal model' needs to be updated. The updated model along with a model release note detailing the changes that have been made to the original model published on 6 June have now been posted to the Finance Manual.These documents can be downloaded from the ‘NHS Finance Manual (Download version)/ International Financial Reporting Standards’ section. (22 June 2009)
7. All NHS bodies: Modern Equivalent Asset valuations: There is some confusion regarding accounting on moving to Modern Equivalent Asset (MEA) valuations. A note has been added to the FAQ section of the website. (15 June 2009)
2. All NHS Bodies: Accounting for NHS LIFT under IFRS: The Department of Health have published guidance for the NHS on accounting for NHS under IFRS. This guidance is supported by a universal model and model user manual (including worked examples). These documents can be downloaded from the ‘NHS Finance Manual (Download version)/ International Financial Reporting Standards’ section (5 June 2009). Please note revisions posted 22 June 2009.
1. All NHS Bodies: Accounting for PFI under IFRS: Since publication of the guidance Accounting for PFI under IFRS in April errors were identified in the PFI Universal Model. These have been corrected for v2 of the PFI Universal model. Details of the changes made are detailed in a worksheet at the front of the model. We also took this opportunity to revise the drafting in the PFI Guidance and User Manual to clarify areas where queries had been raised following the initial publication. Details of the changes to the guidance are detailed in the accompanying document
“Accounting for PFI under IFRS - Amendments to v1 of Guidance”. Accordingly we are now publishing:
Accounting for PFI under IFRS – Guidance v2
Accounting for PFI under IFRS – Amendments to v1 of Guidance
Accounting for PFI under IFRS – Model user manual and worked examples v2
Accounting for PFI under IFRS – Universal model v2
These documents can be downloaded from the ‘NHS Finance Manual (Download version)/ International Financial Reporting Standards’ section (5 June 2009)
May 2009
1. All NHS bodies: intangible assets. Treasury has issued revised guidance for the capitalisation of intangible assets. They had restricted the capitalisation of internally developed intangible assets to those used directly in delivering services to the public but this restriction has been lifted. Note that retrospection is only required where original cost data were collected as the development progressed. Treasury's letter has been added to the Download/IFRS section of the website. (8 May 2009)
April 2009
1. NHS Trusts - Breakeven Duty: revised guidance (which includes the updated treatment for impairments when calculating Trust performance against the Breakeven Duty) has been posted to the "NHS Trusts - Detailed Guidance" section, and the Manual for Accounts Chapter 7 for NHS Trusts has been updated to incorporate this guidance. Please note that the original FMA/Accounts forms had already been updated to reflect the amendment and as such there is no change required to the existing forms.
March 2009
1. PCTs - NHS LIFT Accounting under IFRS: The Audit Commission have published Guidance for auditors on accounting for NHS LIFT under IFRS, and a link is provided to this Guidance under the 'NHS Finance Manual (Download version)/ International Financial Reporting Standards' section. (26 March 2009)
January 2009 1. All NHS bodies - Modern Equivalent Assets (MEA) valuations during 2008/09. A short note on the use of MEA valuations has been added under FAQ - All NHS bodies. (19 January 2009)
December 2008 3. Leasing under IFRS - NHS PASA Guidance: NHS PASA has developed Frequently Asked Questions in respect of leasing under International Financial Reporting Standards (IFRS). This has now been added to the IFRS part of the download section (19 December 2008).
2. Primary Care Trusts/NHS Trusts - IFRS and Independent Sector Treatment Centres. An update has been added to the download section under IFRS (10 December 2008).
1. All NHS Bodies: The first PPP Bulletin has been added to to the IFRS section under downloads (5 December 2008).
October 2008
4. PCTS & NHS Trusts: IFRS and PFI & LIFT - Position Statement: A paper setting out the Department of Health's current position on PFI and LIFT in relation to the adoption of IFRS has been added to the download/IFRS section (31 October 2008).
3. removed
2. Primary Care Trusts/NHS Trusts - IFRS and Independent Sector Treatment Centres: A paper setting out the work that the Department is undertaking to assess the IFRS implications for ISTCs and other contracts including those for decontamination, FESC, EAPC and FPC has been added to the download section under IFRS. Contact details for queries have also been included (30 October 2008).
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August 2008
1. All NHS Bodies: IFRS and Public Private Partnerships (PPP) Questions and Answers document has been added to the NHS Finance Manual (Download Version) under the International Financial Reporting Standards (IFRS) section (1 August 2008).
June 2008
2. All NHS bodies: IFRS PPP accounting guidance. Treasury has published its guidance on accounting for PPP arrangements, including PFI. The text of the guidance and Treasury's covering letter have been added to the Download/IFRS section of this website' (13 June 2008)
1. All NHS bodies - Note 1 Pensions: A revised pensions policy note for the accounts has been issued for all NHS bodies and placed in the spreadsheets section. This can then be 'cut and pasted' into Note 1 of your accounts spreadsheets. This replaces the version previously posted on 22 April (3 June 2008).
April 2008
1. All NHS bodies: Revised guidance for the Hospital Travel Costs Scheme had been posted on the download section under NHS Trusts - Detailed Guidance, Chapter 28. The new guidance is effective from 1 April 2008 (4 April 2008)
March 2008
4. PCTs/NHS Trusts - Part completed episodes: Guidance on how to treat adjustments in the year-end forms relating to PPAs for part-completed episodes has been added to the download section under NHS Manual for Accounts - Shared Chapters 2007/08 (31 March 2008)
3. All NHS Bodies: HM Revenue and Custom's 1/2008 VAT newsletter for the NHS has been added to the Newsletters/Financial Matters section (17 March 2008).
1. All NHS bodies: International Financial Reporting Standards. The International Accounting Standards Board has dropped the proposed amendment to IAS 17, therefore property leases will have to be split into separate land and building leases as required by IAS 17(6 March 2008).
February 2008
4. Special Health Authorities - Manual for Accounts. In view of the disparate nature of SplHAs' businesses and reporting requirements, no SplHA-specific Manual for Accounts will be issued for 2007-08. SplHAs may find the PCT, NHS Trust and SHA Manuals useful sources of guidance, and may wish to draw on the proforma Annual Accounts forms when drafting their own versions. The guidance on the Annual Report in the "shared chapters" section of the Manual for Accounts will also be useful. Also in the "shared chapters", the guidance on intra-NHS agreements of balances should the followed. The Treasury FReM should also be complied with, and Treasury's "Managing Public Money" provides wider financial guidance (13 February 2008)
3. All NHS bodies - Capital Accounting Manual (CAM). This is to advise that there is no CAM for 2007-08 and beyond. Guidance on capital accounting issues has been included in Chapter 3 of the 2007-08 Manual for Accounts in accordance with Audit Commission recommendations and current DH policy to issue "principles based" guidance. (13 February 2008).
Note: items 1, 2 and 5 under this month have now been removed as no longer relevant.
January 2008
2. All NHS Bodies. Guidance on the amendments to FRS 17 Retierment Benefits has been added to FAQ, All NHS bodies. (10 January 2008)
1. Finance Arrangements for Ambulance Service - A revised version of the guidance on finance arrangements for ambulance services has been placed on the website. This can be found under the download section > NHS trusts detailed guidance > Chapter 20 (9 January 2008).
November 2007
1. All NHS bodies - International Financial Reporting Standards and the NHS A new area of this website has been set up under the 'download' section for guidance on the move to International Financial Reporting Standards (IFRS). Four items previously issued and two new items have been brought together in this area. Further guidance will be added as and when it becomes available (2 November 2007).
June 2007
1. All NHS bodies - VAT: as the new VAT Contracting Out Services Direction has not yet been issued, an advance notice received from HM Revenue and Customs has been added to the Newsletters/Financial Matters section of the website. This advises changes to two headings that may allow recovery of VAT previously irrecoverable, backdated to 1 April 2006. If recoveries in respect of 2006/07 are due, these should be included in the May 2007 return which must be submitted by 2 July (8 June 2006).
December 2006
2. All NHS bodies: revaluations of land and buildings. Some NHS bodies have commissioned, or are considering commissioning, revaluations from firms of valuers. It appears that in some cases the valuation bases and assumptions adopted, particularly with regard to economic lives, differ from those used at the 2005 national revaluation. Concerns have been raised about consistency within summarised and consolidated accounts, compliance with the Treasury FReM and budgetary distortions. It is not the Department's intention that NHS bodies within the same summarisation or consolidation boundary should use different methodologies to assess values or remaining economic life. Where there are sound estate management reasons for additional revaluations post-2005, care should be taken that valuations thus commissioned are prepared on the same basis as those provided in 2005 and comply with methodologies specified by the Department to the Valuation Office Service in that and earlier National exercises (18 December 2006).
1. All NHS bodies: Car Parking A document has been published (under the download section > NHS Trusts detailed guidance >Ch 30) providing updated information and advice on operating commercial car parking schemes on NHS sites as income generation activities, including what kind of car parking scheme to offer, what charges to impose and what concessions to consider (14 December 2006).
November 2006
2. All NHS bodies - option to tax and mergers.An HM Revenue and Customs note had been added to the Newsletters/Financial Matters section explaining that the option to tax a property does not transfer to the new body on merger (15 November 2006).
1. All NHS bodies: IMPORTANT - Amendment to the NHS Capital Accounting Manual: impairment of land and buildings prior to disposal. A FAQ has been posted to "all NHS bodies". This requires that a building and underlying and associated land are treated as one single asset when calculating impairments on a change of use prior to disposal. This has funding implications, as impairments on property disposals may be lower in some circumstances than under the previous accounting policy. The amendment applies to 2005-06 and NHS bodies that have disposed of land and buildings this year will need to review the accounting entries around those transactions (17 March 2006).
